Whether it’s for your family, your graduating class, or another organization you were involved in, attending a reunion can be a lot of fun. Everyone gets a chance to reminisce about old times, catch up with each other, and make new memories together.
If you’re the one in charge of organizing the reunion, you’ve got your work cut out for you. Though you may enjoy party planning, the logistics can be difficult: It’s hard to track down information for people you haven’t seen in a decade or two. It can also be challenging to figure out the best date and location for everyone, especially since your invitees are likely geographically scattered.
By staying organized and having a clear strategy in place, you’ll be able to make your planning process much smoother and simpler. Here are a few steps you can follow to plan a successful reunion.
1. Create A Facebook Group
Since so many people are on social media, use it to your advantage for event planning. Before you decide on any big details, create a Facebook group for the reunion and invite everyone from your family or class you can find.
Don’t worry if you can’t track down someone’s Facebook account: Use BeenVerified to look them up by name, address, email, or phone number. Then reach out to let them know you’re planning a reunion, and invite them to join the group if they’re interested.
2. Poll The Group
Once you’ve put your group together, set up surveys to get people involved and excited. Be sure to ask the following questions:
What dates work best? Give a few options and let people vote on the best weekend for them.
Where should we have the reunion? It makes sense to return to your school’s town if it’s a class reunion, but family reunions can be held anywhere. You may even want to make a vacation out of it.
How much are you willing to spend? Whether you’re selling tickets or simply asking each attendee to pitch in, you’ll need to determine how to cover the costs of the reunion. Propose a few different dollar amounts and see what most people consider reasonable. This will help you estimate your budget for the event.
What kind of reunion do you want to see? Don’t spend your time and money planning a huge, fancy event if your group would be just as happy getting drinks at a local bar. Ask what kind of atmosphere people would prefer for the reunion to narrow down venue options.
3. Find A Venue That Fits Your Budget
Based on feedback from your group, research some potential venues that match the anticipated cost per person. A few ideas include:
Low or no-cost: Pot luck picnic at a local park with outdoor games and activities
Mid-priced: Cocktails and/or dinner at a bar or restaurant
Higher budget: Rented event space with fully catered meal and entertainment
For family reunions, Real Simple suggests backyard parties, all-inclusive cruises or resorts, camping trips, or destination vacations.
Once you know exactly what your event will cost, you can finalize the per-head price to cover it.
4. Promote Your Event And Keep Everyone In The Loop
When all the details are worked out, send out your invitations and wait for the RSVPs to roll in. Post updates in your Facebook group leading up to the reunion. You can share old photos and memories, send suggestions for nearby hotels and events if people want to extend their stay, and count down to the event.
Planning a reunion is hard work, but it will pay off when you and your attendees are having a great time at the party!