Administrative Assistant


About the Job

We're looking for an energetic and hospitable administrative assistant to join our team for a full-time role with full benefits. If you are an organized, detail-oriented individual who is passionate about taking on increasing responsibility in a very fast-paced environment, we could be your next home! You will be fully engaged and busy from the first day and we guarantee there will never be a dull moment. Successful candidates will be motivated and intuitive. We are looking for a rock star that can tackle their duties while constantly finding ways to improve our office in San Jose.


What You Will Get To Do

  • Welcome and introduce visitors.
  • Answer and screen phone calls, directing them to appropriate people, taking detailed messages.
  • Maintain the facilities in a best place
  • Sorting and handling incoming/outgoing deliveries and mail.
  • File and scan as directed.
  • Support various staff with scheduling and miscellaneous administrative duties.
  • Assist with employee equipment issues.
  • Arrange catering needs for the office.
  • Keep track of kitchen inventory, placing orders to replenish supplies when needed.
  • Keep track of the office and equipment inventory and always maintain it up to date.
  • Make sure everything related to the office maintenance is arranged.
  • Assist with new employee setups.
  • Assist with travel needs including booking flights, hotels and car rentals.
  • Facilitate planning of office parties and purchasing associated supplies for those events.
  • Assist Office Manager with special events.
  • Assist with assigned projects given by Finance and HR departments

What You Bring to the Table

  • Strong communication and interpersonal skills
  • 1+ yrs. prior administrative experience
  • Proficiency in MS Office, Google tools and Internet
  • A friendly, polite and professional manner
  • Ability to multitask, prioritize and stay organized in a fast-paced environment
  • Ability to manage tasks gracefully and efficiently under pressure
  • Desire to learn and become part of the team
  • Bachelor’s degree preferred


    Soft Skills

    • Teamwork
    • Continuing learning ability
    • Communicative
    • Proactivity
    • Problem solving skills
    • Active listening



    • English - Proficient level


    Your Reward For Greatness

    • Competitive compensation packages
    • Work from home Monday and Friday
    • Once extra vacation week at the end of the year
    • Annual gym membership
    • Great working environment and culture
    • Flexible schedule
    • Bonuses
    • Catered lunch
    • Fully stocked kitchen


    Why BeenVerified?

    BeenVerified builds exciting data products and then we market them with passion. We're a fast-growing company that balances the culture of a startup with the stability of being an established, profitable company. We want to work with people that strive to be in the top .01% of their field. We understand that getting to the top takes hard work, constant improvement, and by making data-driven decisions. It's a thrilling time to join the team, as we're expanding our product offerings in exciting new ways, driving innovation through data, marketing, and web & app development.

    We believe in diversity and hiring people from all backgrounds and walks of life. You must be energetic, inventive, a team player and looking to help build and grow the company each and every day. You must have an inner desire to win and the idea of losing is a non-starter. If you are looking for a position that allows you to work with a group of smart and dedicated people who will support you but still provide the autonomy you need to execute your strategy, then you should probably apply as soon as you're done reading this!


    About Us

    BeenVerified was founded in New York by Josh Levy and Ross Cohen in 2007. At the time, their mission was to provide easy and affordable access to public records - something that, in 2007, was only really accessible to corporations. Since then our mission has expanded to developing products and services that grant access to information and data across a number of verticals. In service of this mission, BeenVerified has launched 5 consumer brands including BeenVerified, Numberguru, PeopleLooker, NeighborWho, and Ownerly.

    In today’s ever-changing world, filled with fake news, deception and a lack of transparency, we believe equal access to unbiased data and information can allow our customers to empower and protect themselves. Our mission is to develop a diverse portfolio of technologies, products, and services, that gives access to all people.

    About BeenVerified

    We were named the fastest growing company in New York City and #26 in the country by INC Magazine in 2013.

    Our culture is a laid back, family atmosphere where everyone is 100% committed to making our brand a household name. Team members are free to dress in whatever makes them feel comfortable. Shorts and sandals are OK. We're not hung up on dogma, we're focused on results and improving every day. We want to work with individuals who are extremely passionate about honing their craft until they are in the top .01% of their field.

    This is an opportunity to be part of a special group of people who have taken an idea and are in the process of bringing it to the forefront.

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